Abacus Intelligence
Work Efficiently with Smart Support
Abacus Intelligence is the AI developed by Abacus and is fully integrated into the Abacus Umantis software. It automates recurring HR tasks and ensures that information is available right where HR professionals work every day.
What is Abacus Intelligence?
For HR leaders and management who want to scale processes without losing control: Abacus Intelligence brings relevant information, documents, and answers directly into the system and streamlines day-to-day HR workflows.
Benefits in Day-to-Day HR Work
- ✓Save time on HR tasks
- ✓Answers and results in seconds
- ✓Consistent HR documents and reports
- ✓Use directly within the HR software
- ✓Less manual effort in HR processes
An Overview of AI Features for HR Software
HR Assistance & Document Retrieval with AI
The AI answers questions about HR policies and processes in seconds. Relevant text passages are displayed directly from your documents.
Process Documents Automatically
Receipts, guidelines, and documents are automatically recognized and scanned. The content is imported into the system in a structured format.
Create Professional HR Content Using AI
Employment references, performance reviews, and job postings can be generated in just a few seconds. The texts are consistently worded and ready to use right away.
Visualize HR Metrics in Real Time
Key metrics such as time-to-hire, absenteeism, and turnover are automatically analyzed. The results are presented in a clear and organized manner.
Automatically Translate Multilingual HR Texts
Texts are translated into multiple languages directly within the system. This supports multilingual teams and locations.
Control HR Processes Using Voice Commands
Times and tasks can be easily recorded using voice commands. This is especially convenient for mobile and field staff.
Quick Answers to HR Questions
Abacus Intelligence supports HR teams in preparing and analyzing information. Decisions are not made automatically; rather, they remain the responsibility of HR and management at all times.
Employees can ask their HR questions directly in the system. The Abacus Intelligence Chat understands natural language and immediately provides the right answer—without having to search or switch menus.
AI Chat in Everyday Work LifeTransparency and decision-making information at the touch of a button
Abacus Intelligence automatically analyzes HR data and reveals patterns. Key metrics, comparisons, and more are available in real time. This serves as the basis for strategic HR decisions. Abacus Intelligence supports decision-making but does not make decisions itself.
AI-Powered HR Analyses
Direct Access to Guidelines and Regulations
Abacus Intelligence provides direct access to stored HR documents, policies, and regulations. Employees and HR teams receive relevant information exactly when they need it.
HR Documents Available ImmediatelyManage HR Processes Using Voice Commands
HR functions can be performed directly using voice commands. Employees can track their hours, absences, or expenses on the go without using forms. Voice control is fully integrated into Abacus Umantis and supports day-to-day work right where HR is used.
Mobile HR Management
Compliance with the DSG and GDPR
Abacus Intelligence is fully integrated into the Abacus Umantis software and complies with the requirements of the DSG and GDPR. HR data remains within the system, and access is controlled and documented on a role-based basis. Abacus Intelligence is hosted entirely in Switzerland. This ensures that your data remains secure, transparent, and controllable.
Privacy and SecurityEasy to integrate—no need to switch systems
Here's how to access the AI features in your Abacus Umantis software:
Select a Deep subscription
You choose the Deep subscription that's right for you.
Subscribe
You sign up for a DeepCloud subscription.
Connect Account
Your Deep account will be linked to Umantis.
Use Features
The features will then be available.
The Most Important Deep Functions for Abacus Umantis
Deep complements Abacus Intelligence in areas where organizations want to further automate and scale their HR processes.
Job Portal (DeepBox)
- ✓Post job openings directly from your Abacus Applicant Tracking System
- ✓Quick, mobile ways to apply
- ✓Consistent Employer Branding
- ✓Hosting in the secure DeepBox
Subscription Requirements: Free is sufficient—Compact is recommended for advanced use
DeepSign
- ✓Digitally sign employment contracts, agreements, and HR documents
- ✓Fully audit-compliant
- ✓DACH-compliant, secure, traceable
- ✓Saves time, reduces media breaks
Subscription Requirement: Compact required
Abacus Intelligence
- ✓Identifying Patterns in HR Data
- ✓Highlighting Trends, Risks, and Opportunities
- ✓Can be used directly in Abacus Umantis
- ✓Works seamlessly in combination with Deep
Subscription Requirement: Compact required
DeepMail – Secure Document Delivery
- ✓Sending Pay Statements or Sensitive Documents
- ✓Encrypted, traceable, DACH-compliant
DeepV – Share Reports and Analyses
- ✓Publish Data and Reports Securely
- ✓Expiration dates, access rights, and security measures included
DeepForms – Forms & Employee Surveys
- ✓Digital Forms for HR Processes
- ✓Satisfaction surveys, questionnaires, and feedback processes
- ✓Can be integrated directly into the organization