Introduction & Consultation
An HR Implementation That Sticks — Not Just Software, but Methodology
Abacus Umantis supports you with experienced HR consultants and proven workshop formats. Bringing different perspectives together, fostering a shared understanding, and identifying viable next steps.
- Senior Consultants with a Background in HR Practice
- Umantis Metro Map Workshop
- Lego® Serious Play® for Alignment
- Support Through Go-Live and Beyond
No system without a shared vision
The first step is to collectively define what we want to achieve—not the tool itself. Our consultants begin every project with an alignment workshop that involves all stakeholders.
A chain of command
Licensing, consulting, and implementation—all from a single source. If you run into a problem, there’s one clear point of contact—not three different departments. That’s what sets us apart from typical software providers.
Metro Map Workshop
Visualize your HR transformation as a subway system. Each line represents a module, and each station represents a milestone. Teams can see at a glance where they stand and where the journey is headed.
Lego® Serious Play®
With Lego® Serious Play®, teams build their ideal HR landscape—literally. This format brings together different perspectives, makes complexity tangible, and leads to sound decisions.
Project Timeline
From the Vision to Sustainable Implementation
Three clearly structured phases guide your project from the initial joint definition of objectives to a firmly established solution in routine operation.
Vision & Mobilization
We lay the foundation for your success
Together with clients and stakeholders, we develop the vision for the transformation, clarify priorities and success criteria, and define the methodology (Metro Map and Lego® Serious Play®). We assemble the project team, coordinate roles, resources, and scope, and kick off the project with a joint kickoff meeting.
Solution Design
We implement your solution efficiently
Based on the target vision, we design processes and solutions—from process design and solution concepts to data architecture and integrations. We then implement these through configuration and customization, migration, and comprehensive testing and quality assurance (system, integration, and acceptance tests).
Go-Live & Sustainable Implementation
We ensure your long-term success
We prepare for the go-live and deploy your solution in phases (pilot or big-bang). We train and empower your key users, ensure the solution is firmly established through hypercare, roll-out/roll-in, and lessons learned, and stay on board until operations are stable and your team—not just the IT department—is truly using the system.
What Sets Us Apart
Why Abacus Umantis
The difference isn't evident in the spec sheet, but in our approach—from the very first conversation through well beyond the go-live.
Frequently Asked Questions
What Customers Ask Before Getting Started
That depends on the scope. A focused implementation project (HR Core, Time Management, Onboarding/Offboarding) typically takes 10–16 weeks from scoping to go-live. We plan more complex projects involving multiple locations, collective bargaining agreements, and employee participation on a case-by-case basis. We’ll provide you with an honest assessment during our initial consultation.
Realistic estimate: 2–4 hours per week for your key contact during the scoping and configuration phase, and a little more during go-live preparations. We handle the bulk of the work—but experience has shown that an HR project cannot succeed without internal involvement. That’s why we clearly outline the effort required before the project begins.
For us, involving employee participation committees is not an exception—it’s the norm. Lego® Serious Play® is specifically designed to involve these committees early on—not as a hindrance, but as active contributors. Experience has shown that there are very few roadblocks when everyone is at the table from the start.
Consulting services are offered separately from the license and tailored to each project. We do not offer flat-rate pricing because flat-rate quotes either provide too little value or cost too much. During our initial consultation, we’ll discuss your scope and then provide a realistic estimate of the work involved.
Yes. Data migration is part of our implementation service. Before the project begins, we clarify data quality, mapping, and what you want to bring along—and what you should leave behind.
External HR consultants understand the processes; software implementers understand the tool. At Abacus Umantis, these are the same people: the consulting team configures the system itself. This means there is no gap in knowledge transfer between consultants and implementers, less friction, and a clear chain of command.