HR-Suite Flex
Custom Solution
12 work schedules, 3 locations, complex rules? We have the right solution for every HR situation.
The Abacus HR Suite Flex is a configurable HR software solution that maps your unique processes—customized in collaboration with our HR and consulting experts to fit your company. You don’t have to adapt to the software; the software adapts to you.
16
Modules can be combined flexibly
40
Years of Abacus Expertise
300 or more
Employees per customer
Hosting
DACH · ISO-certified
Our Approach
We're not starting with the tool.
We’ll start by asking what HR should look like in your company three years from now—and then we’ll work together to chart a path to get there.
Configuration
Every company has its own structures, processes, and culture. That’s why we don’t offer a one-size-fits-all solution; instead, we tailor your HR solution to your specific needs—so that it works well for everyone.
The Umantis Method
Many implementations focus too much on technology. We consider three equally important dimensions: people, organization, and technology—to ensure acceptance and sustainable benefits.
Abacus Intelligence
- Powerful AI features seamlessly integrated into the Abacus HR Suite: voice assistance, text generation, and rapid analysis. Not just a gimmick—but a real time-saver.
- AI Processing in Switzerland: Abacus Intelligence is hosted entirely in Switzerland, ensuring that your data remains secure, transparent, and under your control.
In addition, Abacus Intelligence is an in-house development and is created entirely in Switzerland.
Working with Abacus Umantis has always been easy and tailored to our needs.
HR ManagementMAX PLANCK SOCIETY
How We Work Together
From the initial clarification to further development.
A transparent process with clear results and well-defined controls—no surprises.
01Understanding Before We Configure
We analyze your HR processes end-to-end: special cases, roles, permissions, interfaces, and rules (e.g., working hours, premium pay).
- Work Schedule Models & Special Cases
- Pay Grade Categories & Overtime Rules
- Roles & Permissions
- Interfaces
02Show you the options—you decide
You’ll receive a range of solutions, each with its pros and cons, effort required, budget, and impact on your processes—including a recommendation on which modules are the best fit for your process landscape.
- Option A: Standard
- Option B: Custom
- Option C: Full Integration
03Configuration According to Specifications
We'll set up your system: processes, parameters, structures, permissions, and interfaces to your peripheral systems. You review your workflows in the system—we make the necessary adjustments.
- Roles & Permissions
- Work Schedule Models
- Rate Rules
- Interfaces
04Planned Transition Instead of a “Go-Live Switch”
Data migration, communication, training, and support are proceeding according to plan—with clearly defined roles and responsibilities.
- Data Migration
- Change Communication
- Training
- Support Plan
05Operations & Development
After the go-live, we’ll work together to ensure stable operations. We’ll then continue to develop your solution incrementally—as your business grows or new requirements arise.
- Stabilization
- New Modules as Needed
- No system change
Modules
16 modules that cover all of your HR processes.
Flexibly combinable and precisely configured.
Applicant Management
From the request for proposals to the digital signature—clear, efficient, and paperless.
Job Marketing
Data-Driven Channel Recommendations: Which Job Portals Reach the Right Talent?
Onboarding/Offboarding & HR Processes
A structured onboarding process helps new employees become productive more quickly.
Employee Development
Structured interviews, competency profiles, and development plans.
Compensation
Wage adjustment rounds with budget oversight. Fair distribution, transparent.
Employee Communication
News tailored to specific target audiences across all languages.
HR-Core
Master data, positions, organizational structures—all HR data in one place.
Digital Personnel File
From employment contracts to performance reviews—all HR documents, secure and digital.
Time Management
Digital time tracking and vacation requests—available anywhere.
Digital Signature
Sign legally binding contracts in minutes, from anywhere.
Employment Reference
1,800+ certified text modules, multilingual, legally compliant.
Workforce Scheduling
Schedules that take skills into account and include automatic suggestions.
Expenses & Travel Costs
Automatically record and process receipts, mileage, and flat-rate allowances.
Payroll Processing in Switzerland
Digital, secure payroll processing—for end-to-end processes.
Payroll Services DE
Payroll processing, social security contributions, pay stubs—all handled on time by certified partners.
Data Cockpit
Key metrics on employee turnover, absenteeism, and headcount—at a glance.
Self-Service Portal
MyAbacus – the self-service portal for your employees.
Through the MyAbacus employee portal, your employees can access their own data anytime, anywhere—via a web browser or a mobile app. This allows them to handle many tasks on their own, which significantly reduces the workload on the HR department and minimizes follow-up inquiries.
Personal Master Data
View your own address, bank account information, and other details, and update them through defined processes—in a verified and traceable manner.
Vacations & Absences
Request vacation and absences online, track the approval status, and keep an eye on your current vacation balance at any time.
Time Tracking
Track and review work hours directly in the portal—the solid foundation for accurate payroll processing.
Record Expenses
Enter expense receipts and submit them for approval—paperless and without going through Human Resources.
Documents & Payroll
Access and download your personal documents and monthly pay stubs securely at any time.
Mobile & Secure
Many features are also available on mobile devices via the app and are synchronized across devices. Customizable access rights ensure a high level of data security.
Hosting & Security
Your data is hosted in the DACH region.
Your data is hosted in certified data centers in Germany and Switzerland by a reliable hosting provider. As a result, your data is protected by state-of-the-art security measures. With the Abacus HR Suite, you can process your HR data in compliance with data protection regulations.
Abacus Intelligence is hosted in Switzerland and is continuously enhanced with the latest AI models to ensure that customers’ use cases can be addressed in a practical and goal-oriented manner.
DE
FrankfurtISO-certified · NTT
CH
ZurichISO-certified · NTT
Frequently Asked Questions
What enterprise stakeholders usually ask.
Where is my data hosted?
Your data is hosted in certified data centers in Germany and Switzerland by a reliable hosting provider. This ensures the necessary data security.
Does the solution comply with data protection regulations?
With the Abacus HR Suite, you can process your HR data in compliance with data protection regulations.
How does your consulting differ from that of external consultants?
External HR consultants understand processes. Software implementation specialists understand the tool. At Abacus Umantis, both are under one roof—HR consulting and software implementation from a single source.
What if our requirements are very specific?
That’s exactly what the Abacus HR Suite Flex is for. 12 work schedule models, 3 locations, complex collective bargaining rules? We adapt to your reality—not the other way around.
Do we need our own IT system for interfaces?
We handle the technical integration with your legacy systems (ERP, AD, Payroll). Your IT department will be involved only in a supporting capacity, not in the implementation itself.