HR-Suite SmartKMU
For a quick start
Tested. Preconfigured. Ready to go.
The preconfigured cloud-based HR solution for small and medium-sized businesses—based on best practices from over 1,000 projects. Minimal HR and IT effort, because the standard features are already built in.
- HR-Core
- Digital Personnel File
- Onboarding/Offboarding
- DeepSign
- Data Cockpit
- Employee Communication
1.000+
Projects as a Basis for Best Practices
6
Modules Ready to Go from Day 1
40
Years of Abacus Expertise
100%
DACH Hosting, ISO-certified
What Your HR Team Gains
More time for employees. Less time for administration.
"Preconfigured" means you get started with what works for over 1,000 other companies. No months of configuration. No guesswork.
Efficient HR processes instead of manual work
Reduces administrative burden and makes routine processes more efficient. HR now has time for employees again—instead of spending it on administrative tasks.
Applications are processed automatically
Fewer data entry errors, less email traffic, fewer follow-up inquiries. Preconfigured best practices significantly reduce coordination efforts.
HR metrics at the click of a button
Greater data availability, faster decision-making. Key KPIs are presented to HR, managers, and employees in a structured format—enabling reliable and prompt action at all levels.
How the onboarding process works
Live in just a few weeks—in five simple steps.
No surprises. No flying blind. 25 years of project experience are already built in.
01
Design
You fill out a short questionnaire—we’ll make sure the suite is a good fit for your organization, your processes, and your priorities.
- Organizational Chart
- Roles & Rights
- DACH Processes
- Data Migration
02
Installation
We'll set up your system in the cloud—including all predefined best-practice processes. Not an empty system, but a preconfigured HR suite.
- Cloud Setup
- Best-Practice Processes
- Security Basics
03
Facility
You provide the data—we set up the organizational structure, roles, and permissions to ensure a consistent HR database from day one.
- Master Data
- Roles & Accesses
- Startup Processes
04
Testing
Selected user groups test the system and processes. Feedback from everyday use is incorporated directly into the fine-tuning process.
- Test group active
- Process Refinement
- Production Launch
05
Go-live
Key user training and system implementation. Starting now, your HR suite SmartKMU is up and running—expandable at any time, with no need to switch systems.
- 6 Modules Live
- Expandable at any time
- Support Active
Modules
What's included starting on Day 1.
Six modules that cover everything from recruiting to record-keeping—everything SMEs really need. Scalable at any time.
HR-Core
Manage positions, master data, and organizational structure centrally and digitally.
Digital Personnel File
All HR records stored centrally, securely, and paperlessly. Find them in seconds.
Onboarding/Offboarding
Close contact from the moment the contract is signed—structured, personalized, and seamless.
Digital Signature
Sign contracts in minutes in full compliance with the law—right within the HR process.
Data Cockpit
Turnover, Absences, Headcount in the Dashboard—Answers in Seconds.
Employee Communication
News & Feeds tailored to specific audiences, multilingual, with read receipts.
Applicant Management ( Optional)
From the request for proposals to the signing—available as an optional service, fully standardized.
Employee Development ( Optional)
Structured interviews, competency profiles, and development plans—available as optional add-ons, fully standardized.
Investment Security
Not an entry-level product. Same platform as for 3,000+ employees.
You won't have to switch systems as your business grows. New modules can be implemented at any time—no data loss, no need to restart. The same system, more possibilities.
- Applicant Management
- Performance Reviews
- Time Management
- Compensation
- Workforce Scheduling
- Employment Reference
- Travel Expenses & Reimbursements
- Payroll
Hosting & Security
Data is stored in the DACH region. Not with U.S. hyperscalers.
Certified data centers are available in your region, as well as in Germany, Austria, and Switzerland.
Abacus Intelligence is seamlessly integrated and brings AI features such as text generation, suggestions, and rapid analysis directly into your HR processes. The AI processing takes place in Switzerland.
DE
FrankfurtISO-certified · NTT
CH
ZurichISO-certified · NTT
Frequently Asked Questions
What SME leaders usually ask.
Where is my data hosted?
Your data is stored in certified data centers in Germany and Switzerland—provided by a reliable enterprise provider. No U.S. hyperscalers.
How secure is my data?
A clearly defined security and operational framework: role-based permissions, logged access, and organizational measures such as security and data protection training complement the technical safeguards.
What certifications do the data centers have?
The data centers in Frankfurt (DE) and Zurich (CH) are ISO-certified and designed for data protection-compliant hosting in the DACH region.
Does the solution comply with data protection regulations?
With the SmartKMU HR Suite, you can map and document your data processing in compliance with data protection regulations.
Do I need an IT department to implement this?
The IT workload is manageable. The solution comes preconfigured as a best-practice suite—your IT team will only be involved on an ad hoc basis for technical issues.
What if our company grows?
No system change. You start on the same platform that companies with 3,000+ employees use. New modules can be added later—without any data loss and without having to restart.