Administration
Travel and Expense Management – Flexible, Digital, Smart
Automatically record and process expense receipts, mileage, and flat-rate allowances. Take photos with your smartphone, automatically categorize, approve, and post them—no more expense-related stress.
- Receipt Scanning Using a Smartphone Camera
- Automatically track kilometers traveled
- Automatic Categorization and OCR
- Configurable Approval Process
- Real-Time Automatic Posting (CH)
Flexible · Digital · Smart
Flexible, digital, smart—no more expense-reporting stress
Boost employee satisfaction with a travel and expense reporting system that offers maximum transparency. With Abacus Travel and Expense Management, approval and processing become a breeze. From submitting receipts to reimbursement, automated processes and artificial intelligence help you minimize the effort required. With the AbaClik mobile solution, expenses can be recorded and approved anytime, anywhere. This flexible solution adapts perfectly to your company’s individual needs—from a single module to a fully integrated solution.
Enter expense receipts, mileage, and flat rates
Optimize your expense tracking from start to finish: hotel bills, meal expenses, and taxi fares are automatically recorded and organized. Receipts can be conveniently captured, scanned, and saved immediately using a smartphone. Support your employees with a variety of payment methods, including cash, personal cards, and corporate credit cards.
Digitizing receipts is quick and easy—simply scan or upload your documents. Thanks to artificial intelligence, data is automatically recognized and processed, VAT rates are recorded, and expense categories are correctly assigned. This ensures that your expense management remains efficient and compliant at all times!
- Different Data Collection Options
- Various Payment Options
- Scan or upload expense receipts
- Automatic Data Recognition and Processing
- Identification of Value-Added Tax Rates
- Assignment to the Correct Expense Category
- Review of the Expense Policy
Capture in seconds using OCR
Quick Data Entry via Smartphone
Manage your expenses even more efficiently with the AbaCliK app! This user-friendly smartphone app makes it much easier to track expenses and trips. With just a few taps, you can create a trip and enter all the relevant details. The app also lets you digitally capture expense receipts.
Simply take a photo of your receipts, and they'll be saved electronically right away. Each receipt is assigned separately, ensuring clear and organized documentation.
- Convenient tracking of expenses and travel via a smartphone app
- Digital Storage of Expense Receipts
Receipts Saved Instantly with a Photo
Customize and Simplify the Approval Process
Streamline the expense report approval process and make it flexible with AbaCliK or MyAbacus. Our system allows for review by up to three levels of approval, making it easy for managers to process approvals. Upon request, supervisors can receive automatic notifications regarding the review and approval of expenses.
A clear report provides you with a quick overview of all expense reports. The workflows can be customized to meet your company’s specific needs. This means that approval by supervisors is no longer required, or alternatively, can be handled by an HR manager. This ensures a smooth and efficient expense approval process that meets the highest standards.
- Customized Approval Process
- Processing Approval Requests
- Displaying Notes from the Expense Policy
One-Click Approvals
Real-Time Automatic Posting (CH)
Umantis Expense Management enables seamless, automatic chargebacks and reimbursements. Thanks to real-time reconciliation of credit card transactions, your employees benefit from immediate expense reimbursement. All information is accessible anytime, anywhere. Our system supports a variety of payment options.
Whether it's cash, personal card payments, the Abacus Debit Card, or corporate credit cards, you have the right solution for every situation. Refunds for personal payments are processed via an exportable file that can be integrated into payroll and accounts payable systems.
Take advantage of the benefits of a YAPEAL debit card for real-time refunds and enjoy exclusive offers from our partners, such as YAPEAL, Cornèrcard, and Viseca.
- Automatic Reconciliation of Credit Card Transactions
- Fast, Automated Refunds
Posted directly, without exporting
Easy booking and flexible refunds
Keep expense reporting and reimbursement as simple and efficient as possible! Whether it’s cash payments, personal card payments, or expenses charged to corporate credit cards, Abacus Travel & Expense Management effortlessly supports all types of transactions. Setting up corporate cards in the system takes just a few steps. This makes processing expenses a breeze!
Once entered, refunds can be conveniently processed using an export file that integrates with any payroll or accounts payable system. Alternatively, you can process refunds directly through electronic banking.
- Effortlessly accepts cash, personal card payments, and corporate credit cards
- Set up corporate cards in just a few steps
- Automatic Reconciliation of Credit Card Transactions
- Refunds via Export File
All payment methods supported
Precise analyses for complete control
Customize your expense reports and use the Expense Dashboard for real-time analysis—conveniently in the MyAbacus employee portal or on your smartphone. This way, you can keep track of your expenses at all times. Create personalized expense reports with customizable reports and analyses that are tailored exactly to your needs.
In addition, standard analyses with predefined reports on expenses and expense policies are available to you. This not only allows you to maintain control over your expenses but also maximizes transparency within your company. With Abacus Umantis, your expense management becomes highly intuitive and digitally efficient.
- Customizable expense reports
- Expense Dashboard for a Real-Time Overview
- Standard Reports
Real-Time Overview in the Expense Dashboard
Travel Expense Management Made Easy
Keep track of your travel expenses with Abacus Umantis! Abacus Travel & Expense Management ensures that no expense receipts ever get lost again. Easily record your trips in the software by specifying the duration, the associated project, the employee traveling, and the processing workflow.
Approving business trips is just as straightforward: If a request is denied, it can be easily revised. Once approved, all travel expenses are processed immediately. Expenses such as hotel bills and meal costs can be clearly recorded. Receipts can be scanned and saved directly using a smartphone. Mileage and flat rates are simply entered and calculated automatically.
- Travel Reporting and Approval
- Recording and processing of travel expenses, such as expense receipts, mileage, and flat rates
Kilometers & Flat Rates Automatically
Secure Approval of Expense Reimbursements
Many companies have policies stipulating that expense reports must be reviewed by authorized personnel before payment is made. Our system ensures that supervisors are automatically notified of pending approvals, so that no expense report is overlooked. Clear, easy-to-read reports provide a quick and concise overview, enabling timely approval of expenses.
The workflows can be customized to meet your company’s specific needs. For example, you can choose to skip the supervisor’s review or assign approval authority to an HR manager. Take advantage of our system’s efficiency and flexibility to optimize your expense management and minimize administrative overhead.
- Efficient Review and Approval by Authorized Personnel
- Clear, easy-to-understand reports that provide managers with a quick overview
- Customizable Workflows
No claim is overlooked
Flexible Reimbursement of Travel Expenses
With Abacus Travel & Expense Management, you have complete control over the reimbursement of travel expenses. The software allows you to make flexible and independent payments at any time, regardless of the payroll cycle. Another advantage: You can combine multiple payments for a single employee into a single total amount.
This simplifies accounting and makes expense management significantly easier. Take advantage of the flexibility and efficiency of transparent expense management and optimize your company’s reimbursement processes!
- Reimbursement of Expenses Independent of the Pay Period
- Combining Multiple Payments Into a Single Total Amount
Payment Independent of the Payroll Cycle
Hosting in Switzerland & Germany
Can be used in compliance with data protection regulations
ISO 27001-certified data centers
No U.S. hyperscalers